St. Anthony Schools are dedicated to providing a comprehensive and nurturing educational environment that fosters academic excellence, character development, and a lifelong love of learning. Established with a commitment to holistic education, St. Anthony Schools offer a rigorous curriculum that combines traditional academic subjects with modern, innovative teaching methods. Our experienced and passionate faculty are committed to nurturing each student’s unique talents and abilities, ensuring they reach their full potential. With a focus on small class sizes, we provide personalized attention to cater to individual learning needs.

Job Title: Administrative Executive

Location: Lagos

Employment Type: Full-time

Job Description

• An Administrative Assistant provides support to managers, executives, and other staff by performing a variety of administrative tasks.
• This role is crucial for ensuring the smooth operation of the office by handling essential tasks such as scheduling, correspondence, data entry, and office organization.

Responsibilities
Office Management:

• Maintain and organize office files, records, and documents.
• Order and manage office supplies and inventory.
• Ensure the office environment is clean, orderly, and well-maintained.

Scheduling and Coordination:

• Manage calendars and schedule meetings, appointments, and travel arrangements.
• Coordinate events, conferences, and meetings, including preparing materials and booking venues.

Communication:

• Answer and direct phone calls, emails, and other communications.
• Draft, proofread, and distribute letters, memos, and other correspondence.

Data Entry and Record Keeping:

• Enter and update data in various systems and databases.
• Maintain accurate and up-to-date records and filing systems.

Support to Staff:

• Assist with the preparation of reports, presentations, and spreadsheets.
• Provide administrative support to various departments as needed.

Customer Service:

• Greet and assist visitors and clients in a friendly and professional manner.
• Handle inquiries and provide information about the organization.

Financial Administration:

• Process invoices, expense reports, and other financial documents.
• Assist with basic bookkeeping and financial tasks.

Requirements
Education:

• Candidates should possess OND, HND, B.Sc Degrees in Business Administration or other related fields.

Experience:

• 1 – 10 years relevant work experience.
• Previous experience as an Administrative Assistant or in a similar role (preferred).
• Experience with office management software and tools.

Skills:

• Excellent organizational and time management skills.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office software.
• Attention to detail and accuracy.
• Ability to multitask and prioritize tasks effectively.
• Strong problem-solving and decision-making abilities.
• Ability to work independently and as part of a team.

Other Requirements:

• Availability to work during regular business hours, with occasional flexibility required.
• Professional demeanor and appearance.
• Strong work ethic and commitment to providing excellent administrative support.